Complete OpEx Control On Demand

Expensewatch.com provides the necessary tools for complete operating expense control (OpEx Control) and real-time visibility into company spending.

Best-of-breed modules for T&E Expense Reports, Purchasing and Invoice Management work together, under the umbrella of your company spending policies, to control every aspect of your operating expenses. With budget management tools and advanced reporting included, you get immediate visibility into every aspect of company spending—before, during and after each transaction.

Each module works in a similar manner so users are up and running quickly. Within each module, you:

• Create expense documents (T&E Expense Reports, Purchase Requisitions, Invoices)
• Associate scanned or faxed images to expense line items, or to the T&E Expense Report header
• Route the item leveraging the expensewatch.com workflow engine, which automatically applies company policies and controls
• Notify approvers via auto-generated emails
• Approve or reject all or individual line items
• Generate real-time reports for superior decision support within expensewatch.com or Salesforce

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T&E Expense Reports

Automation of your T&E expense processing, via expensewatch.com, keeps you on budget and improves efficiency throughout your company. From creation of expense reports through reimbursement, all processes are managed electronically, reducing or eliminating the need for paper. Compliance with regulatory measures is ensured and company policy is applied automatically.

Control spending by configuring T&E expense categories with limits, tolerance levels and smart flags. Your company policy is enforced automatically as employees fill in expense information. Reports are automatically routed to the correct approvers based on your unique organizational structure and escalation rules.

Create expense reports quickly and easily online. Receipts can be uploaded or faxed and electronically attached to line items on a report. Credit card data can be uploaded directly into expense reports with intelligent field mapping. Other features include allocation across multiple business units, multicurrency support, offline capabilities and pre-approved travel vouchers.

Route expense reports to your pre-established approval hierarchy, or add and subtract approvers on the fly for even more flexibility. Email notifications with embedded links to the actual report are automatically sent to ensure timely approvals.

Analyze and report on T&E spending in real time from high level aggregate spending down through specific transactions to learn how your workforce spends money.

Integrate data via flat-file export and import to any accounting, enterprise resource planning, or other corporate system. For certain small-to-midsized business accounting systems, expensewatch.com Integrate™ automatically manages data transfers between systems.

Download our T&E Buyer's Guide

Expensewatch.com for AppExchange data sheet

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Purchasing

Expensewatch.com streamlines purchasing so that you can leverage all the benefits of a traditional purchasing system without the time-consuming and costly paper-based processes. From creating requisitions and purchase orders to approving and reconciling invoices, expensewatch.com Purchasing delivers efficiency and control.

Control is built directly into the expensewatch.com Purchasing system. Your organization’s structure is reflected as business units with users, user permissions and roles. Next, a Signature Authority Form (SAF) is built to define the approval chain for purchase orders. Finally, preferred products and vendors are entered into the system to ensure that you are taking full advantage of negotiated prices.

Creating purchase orders couldn’t be easier with our online shopping cart interface. Users can add items from your company catalog, from recurring order pads or from networked e-commerce vendors. Your receiving process can be integrated with your purchasing process using packing lists and thresholds, eliminating incorrect invoicing, over-spending and missing items.

Route purchase requisitions electronically to the correct approvers with the click of a button. With expensewatch.com, there are no more piles of paper POs to review—managers simply go online to review a detailed electronic requisition.

Analyze real-time reports, such as budget vs. actual, to see the impact of purchases before the money is spent. With best-of-breed standard reports as well as reports you can customize, expensewatch.com eliminates the lag between traditional financial reporting and real-time spending decisions.

Integrate via our open file format to the corporate financial system of your choosing. For some small-to-midsized business accounting systems, such as QuickBooks, expensewatch.com will automatically manage data transfers between systems.

Free White Paper: Top 10 Reasons to Automate Operating Expense Controls

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A/P Invoice Management

Expensewatch.com A/P Invoice Management ensures that invoices are matched to purchase orders and packing lists, eliminating duplication, over spending and paying for products and services not rendered. With Invoice Management, you can easily apply company policies and controls to purchases made with or without purchase orders.

Control goes hand in hand with automation in the expensewatch.com system. Business units are built to match your corporate structure and users within those business units are electronically held to the rules and permissions that you define for them. Company policies are automatically enforced and applied every step along an invoice’s lifecycle.

Create an invoice in about three clicks that is ready to send through the expensewatch.com workflow for approvals and payments. Invoice line items are added from a purchase order, a packing list or your product catalog. Documents can be uploaded or faxed and attached to individual line items or the entire invoice.

Routing an invoice in expensewatch.com will automatically enforce the correct approval chain, ensuring audit compliance with your signature authority form.

Analyze transaction reports, company data, spending reports, budget vs. actual and a myriad of other reports in real time. With expensewatch.com you get up to the minute information about your finances without the hassle of digging through hardcopy files.

Integrate with any accounting system using common flat files such as .txt and .csv. Our Accounts Payable Export functionality makes it easy to transfer data from your front-end operational management system to your back-end financial system of record.

Stop Leaking Profits: Best Practices for Establishing Company Spending Policies

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